Office Manager

You’ll click with us if you • Tend to thrive in dynamic environments and approach challenges with common sense and practicality

• Can keep track of many threads - understanding what must happen in a day, a week, a month - while keeping the company’s core value and each task’s priority

• Possess the empathy and composure to understand and work with people from diverse backgrounds and regions

Responsibilities • Accurately maintain employee files, update HR policies and create healthy company culture

• Closely collaborate with the Finance & Accounting team on expense overview and tracking

• As a member of People & Culture, collaborate cross-functionally with IT, Finance, and Legal teams to architect office environments and internal programs that authentically embody and reinforce the company’s philosophy

• Work closely with European Employee Experience Managers and global People & Culture members, outline HR/Administrative policies, lead employee onboarding and offboarding programs, implement benefit programs, and design tangible and intangible atmospheres

• Act as a liaison between our global offices to ensure all business processes and relevant paperwork are up-to-date and accurate

• Support global business logistics, including travel coordination, visa processing, and relocation arrangements, to ensure seamless collaboration across global offices

• Facilitate business expansion by managing and allocating tasks among the relevant functions, determining deadlines, and monitoring performance

• Regularly assess office operations processes and assist in revamping them to increase efficiencies

• Manage office environments and infrastructure, overseeing facility maintenance, vendor relations, and procurement processes to optimize administrative costs.

• Review the accuracy of Finance-related documents, ensure the budget, and track expenditures

Requirements • Min. 1 year of experience in office administration or employee experience or related positions

• A good understanding of administrative tasks, including Procurement, budgeting, and welfare programs, through the lens of employee engagement, ensuring that every touchpoint in the office reflects a cohesive corporate culture

• Extensive experience collaborating with back-office operations to ensure seamless office infrastructure and operational efficiency

• Basic level of understanding of German labor law

• Proficiency with tools such as Google Workplace, MS Office, Slack, or any other communication software

• Sound judgment in a fast-paced, dynamic environment

• Strong verbal and written communication skills

• Willing to travel when needed

• Fluent in German and English, and other languages will be a plus

• Must be a European citizen or have a valid and independent working visa for Germany

Plus if you have • Proven experience in projects regarding office relocation or global office setup

• Familiar with working in a fast-paced environment and solving ambiguous and complex problems

• Acquainted with HRIS/HRMS systems

• Experience working in a start-up company or collaborating with global teams

Benefits • Refresh month after every 5 years of employment in the company

• 1 week extra holidays between Christmas and new years

• Company Pension Scheme

• Deutschland Ticket

• Partial Gym Membership Support (Urban Sports Club)

• International + modern working environment

• Young and fast growing team

• Start Up mentality

• Room for growth

• Flexible working hours