Executive Assistant

Role Zeta is looking to hire an Executive Assistant to support our Senior Leadership Team . This is an excellent opportunity for a motivated fresher to build a strong foundation in executive support within a fast-paced, high-growth environment.

Job Location: Bangalore – Diamond District

Responsibilties • Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones.

• Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements.

• Process travel and business-related expense claims accurately and within stipulated timelines.

• Organize and provide end-to-end support for meetings, conferences, workshops, and events — both internal and client-facing.

• Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments.

• Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through.

• Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation.

• Support ad hoc research assignments with a high degree of accuracy and attention to detail.

• Extend support to the People Success team and other business functions as required.

• Act as a backup to fellow EA team members during absences and or as work demands.

• Plan, coordinate, and execute internal meetings, leadership events, social gatherings, and employee engagement initiatives from end to end — including logistics, vendor coordination, and on-ground support.

• Maintain strict confidentiality and professionalism in all aspects of the role.

• Stay current with office productivity tools, digital workflows, and relevant industry developments.

Working Conditions

• Flexibility to work from other Zeta office locations in Bangalore based on leadership schedules

• Willingness to support during extended hours, weekends, or public holidays when business needs arise

Skills

• Proactive, self-driven, and solutions-oriented with a strong ownership mindset

• Excellent written and verbal communication skills in English

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• High attention to detail and commitment to accuracy

• Process-oriented with a demonstrated ability to follow and improve documented workflows

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) — mandatory

• Tech-savvy with an aptitude for learning new digital tools quickly

• Executive presence and ability to build effective relationships with senior stakeholders

• Discretion and sound judgement when handling sensitive or confidential information

Experience and Qualification • Bachelor's de gree in any discipline (Master's degree preferred)

• Freshers are welcome — prior internship or project experience in an administrative or coordination role is an advantage

• Strong logical reasoning and analytical thinking ability

• Collaborative team player who can also work independently when required