Engineering Document Control Specialist

Responsibilities Document Control & Engineering Systems

• Maintain and improve document-control practices for CAD models, drawings, released PDFs, specifications, bills of materials, test records, work instructions, forms, and technical documentation.

• Support SOLIDWORKS PDM workflows, metadata, revision practices, release states, templates, and document history.

• Administer SharePoint engineering libraries and project workspaces, including metadata, permissions, version history, approval status, and controlled-document publishing.

• Coordinate engineering release packages to ensure drawings, PDFs, supporting documents, approvals, and revision information are complete.

• Maintain separation between working files, approved controlled documents, released product-definition data, and obsolete/legacy records.

• Lead the inventory, triage, migration, and read-only archival of legacy engineering data from network drives, OneDrive, SharePoint, local folders, and other locations.

• Coordinate document reviews, approvals, revision notifications, periodic reviews, and archival activities.

Project & Production Support

• Manage physical and digital project records, including project binders, photos, drawings, test documentation, and customer or supplier reference files.

• Work with Engineering and Manufacturing to ensure current released drawings, work instructions, and technical documents are available at the point of use.

• Assist with project coordination, schedule updates, documentation status, action-item tracking, and cross-functional communication.

• Support validation-test documentation, including controlled test plans, test records, supporting evidence, and final documentation.

• Coordinate with engineering, manufacturing, operations, purchasing, vendors, and suppliers to support project execution.

Process Improvement

• Help develop engineering and manufacturing best practices, templates, naming conventions, and standardized processes.

• Prepare reports on document-control status, approvals, overdue reviews, release readiness, migration progress, and process improvements.

• Train and support users on document-control practices, PDM and SharePoint workflows, and applicable engineering standards.

• Identify process gaps and recommend practical improvements.

• Maintain working knowledge of company products, engineering documentation practices, and applicable industry standards.

Required Qualifications • Associate degree or comparable technical, manufacturing, engineering, quality, or document-control experience preferred.

• 5+ years of experience in engineering, manufacturing, technical documentation, project coordination, document control, or a related field.

• Ability to read and understand manufacturing CAD drawings, schematics, bills of materials, and technical documentation .

• Strong organizational, administrative, written communication, and follow-through skills with exceptional attention to detail.

• Working knowledge of document revision control, approval workflows, controlled documents, and records management .

• Proficiency with Microsoft Office , particularly Excel, Word, Outlook, and Teams .

• Ability to work independently while collaborating with engineers, manufacturing personnel, supervisors, and cross-functional teams.

• Valid driver's license.

Preferred Qualifications • Experience with SOLIDWORKS PDM, SharePoint, Microsoft Teams, OneDrive , or comparable document-management systems.

• Experience supporting engineering releases, controlled technical documentation, manufacturing documentation, or quality records.

• Experience with data migration, document-library organization, workflow administration, or process standardization.

• Familiarity with OSHA, ASME, AWS, AAR , or other applicable engineering and manufacturing standards.

Physical Requirements • Ability to sit, stand, walk, and communicate throughout the workday.

• Ability to work safely in office, engineering, manufacturing, and shop environments.

• Ability to occasionally bend, stoop, or climb as needed.

• Ability to occasionally lift and carry files, tools, parts, or equipment up to 25 lbs ; assistance is available for heavier or ergonomically challenging items.

• Ability to occasionally travel between company locations, customer sites, vendor locations, and field operations.