Professional Program Coordinator

Accountabilities • Coordinate administrative activities across professional membership, professional education, continuing education, and annual conference initiatives.

• Manage scheduling for meetings, podcast recordings, and other activities involving healthcare professionals with complex calendars.

• Prepare and coordinate monthly team reporting and maintain accurate program information and records.

• Coordinate content calendars and publishing activities for professional social media channels.

• Monitor and respond to customer service inquiries through Salesforce and ensure requests are handled appropriately.

• Support timelines, administrative processes, and coordination requirements for the annual professional conference.

• Process vendor payments, volunteer reimbursements, and other financial administration activities.

• Collect required continuing education speaker documentation and maintain accurate faculty and program rosters.

• Support the dissemination and tracking of continuing education peer-review activities.

• Build and maintain monthly continuing education activities within the designated professional education resource center.

• Provide editorial workflow and administrative support for professional publications.

• Provide technical coordination and support for virtual events, including educational sessions, podcast recordings, and member calls.

• Take on additional administrative and program coordination responsibilities as needed while maintaining professionalism, accuracy, and confidentiality.

Requirements

• Bachelor’s degree from an accredited college or university preferred.

• 2–3 years of relevant office or administrative experience preferred, ideally including experience supporting healthcare professionals.

• Experience in project coordination or program management is desirable.

• Advanced organizational skills, with the ability to manage multiple projects, recurring workflows, deadlines, and priorities simultaneously.

• Strong attention to detail and a high level of accuracy when managing data, schedules, documentation, and administrative processes.

• Excellent interpersonal skills and the ability to build productive relationships with internal and external stakeholders.

• Strong written and verbal communication skills, combined with a customer-service-oriented approach.

• Proficiency with Microsoft Office applications, word processing tools, and Outlook Calendar.

• Ability to work independently, establish priorities, manage deadlines, and remain effective under time pressure.

• Resourceful and collaborative approach, with the ability to contribute effectively both independently and as part of a team.

• Professionalism, discretion, integrity, and sound judgment when handling sensitive information and stakeholder interactions.

• Comfortable providing technical support for virtual meetings and digital events.

• Willingness to travel approximately once annually, including occasional overnight travel if required.

Benefits

• Salary: $25–$49 per hour, with actual compensation based on relevant experience and qualifications.

• Remote work: U.S.-based remote position with flexibility.

• Paid time off: Vacation, sick leave, and holidays.

• Healthcare: Medical, dental, and vision insurance.

• Retirement: 403(b) retirement plan with matching contributions.

• Financial support: Flexible spending accounts for eligible healthcare and dependent-care expenses.

• Insurance: Life insurance coverage.

• Employee support: Access to confidential counseling and resources through an Employee Assistance Program.

• Commuter benefits: Support for eligible transit and parking expenses.

• Referral program: Opportunities to earn rewards for successful employee referrals.

• Inclusive culture: A collaborative workplace focused on diversity, respect, inclusion, and professional growth.

• Mission-driven environment: Opportunity to support programs serving healthcare professionals and contributing to broader health-focused initiatives.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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