Enlistment Waiver Specialist (Ohio Army National Guard)

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day – to inspire people, create cool stuff, and make a lasting impact on the world!

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day – to inspire people, create cool stuff, and make a lasting impact on the world!

Job Summary: The Enlistment Waiver Specialist supports the Ohio Army National Guard Recruiting and Retention Battalion (RRB) at Beightler Armory by reviewing, preparing, and tracking enlistment waivers (medical, moral, administrative, and prior service) and Military Entrance Processing Station (MEPS) physical requests using national systems. At its core, this is a regulatory quality assurance role: you are the quality check on an applicant’s packet before it goes forward for a decision, verifying every entry against source documentation and current Army and National Guard accession regulations and returning what does not comply. Recruiters and NCOICs will rely on you for clear, well-supported answers on what the regulations allow, often on short timelines. The role also researches and maintains personnel records for current and former military members.

Please Note: This position is contingent upon award (Nov/Dec 2026) Key Responsibilities: Medical Waiver Processing: Receive, review, and prepare medical waivers and MEPS physical requests using the Medical Actions Tracking System (MATS).  Submit processed waivers to the Chief Surgeon at NGB-ARS and track status through final adjudication.  Upon return of waivers, execute workflows in the National Guidance Counselor Resource Center System (NGCRC).  Notify appropriate personnel of waiver decisions, distribute documents, file packets electronically, and maintain a waiver database and status log.  Process moral, administrative, and tattoo waiver requests in coordination with RRB Operations NCOs, including preparation, submission, workflow tracking, notification of outcomes, electronic filing, and maintenance of waiver status logs. Validate Soldier qualifications and initiate Military Occupational Specialty (MOS) change requests associated with National Guard Bureau–level medical waivers using the Medical Actions Tracking System (MATS), ensuring documentation accuracy and timely routing.

We are committed to diversity, inclusion, and accessibility. We are an Equal Opportunity Employer in all aspects of employment and do not discriminate for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.