Associate Proposal Manager

Responsibilities: • Coordinate quick-turn proposals. Support and progressively lead TOs and RFQ responses, managing schedules, contributors, and deliverables to meet solicitation requirements and submission deadlines.

• Manage compliance. Build and maintain compliance matrices that capture solicitation instructions and evaluation criteria, including Sections L and M, where applicable. Map requirements to response sections, track completion, and flag gaps for resolution.

• Apply AI with sound judgment. Use Expression’s AI and Super Intelligence tools to support requirements extraction, drafting, editing, formatting, and quality control. Verify factual claims, numerical information, and compliance interpretations before submission.

• Manage proposal schedules and coordination. Establish milestones, coordinate kickoff meetings, track action items, and follow up with writers and subject matter experts. Escalate risks and delays early to keep submissions on track.

• Write and edit proposal content. Draft and refine cover letters, resumes, past performance summaries, compliance narratives, and reusable content. Apply consistent editorial standards, including active voice, clear language, accurate terminology, and disciplined acronym use.

• Support color-team reviews. Prepare Pink, Red, and Gold Team review packages, consolidate feedback, and track comments through resolution.

• Lead document production and submission. Format and assemble proposal volumes to meet solicitation specifications, including fonts, margins, page limits, and file-naming conventions. Maintain version control, complete final quality checks, and coordinate submission through the designated portal or delivery method.

• Maintain proposal resources. Organize and update the proposal library, including templates, resumes, past performance references, and approved reusable content, so teams can respond efficiently to new opportunities.

• Build end-to-end proposal ownership. Lead Requests for Information (RFIs), Sources Sought responses, and smaller RFPs and task order proposals from kickoff through submission under the Growth Lead’s direction, with increasing responsibility as proficiency grows.

Qualifications: • Bachelor’s degree in Business, English, Communications, Marketing, or a related field, or equivalent professional experience.

• 3+ years of experience in proposal development, business development, technical writing, editing, or document production, including hands-on support for federal proposals.

• 2+ years of working knowledge of the federal proposal lifecycle and solicitation structure, including proposal instructions, evaluation criteria, compliance matrices, and color-team reviews.

• Experience supporting quick-turn TOs and RFP responses under IDIQ, GWAC, or similar contract vehicles.

• Strong writing, editing, and proofreading skills, with close attention to accuracy, consistency, formatting, and detail.

• Advanced proficiency in Microsoft Word and Google suite, including styles, templates, and complex document formatting; proficiency in Excel and PowerPoint.

• Experience using Box or a comparable shared document repository to organize content and maintain version control.

• Ability to manage multiple deadlines, coordinate contributions from multiple stakeholders, and maintain quality as priorities shift.

• Hands-on experience prompting on AI for proposal reviews, using including writing, research, or document production, with the judgment to assess and verify their outputs.

• Willingness to use AI-enabled tools as a core part of the proposal workflow while following company requirements for information handling.

Preferred Qualifications: • Shipley proposal training or APMP certification, including Foundation-level certification in progress.

• Experience supporting Department of Defense proposals.

• Familiarity with SAM.gov, GovWin, USA Spending, HireGov, GSA eBuy, and agency-specific procurement or submission portals.

• Exposure to Expression’s core domains, including spectrum and electromagnetic battle management, networks, data engineering, or IT services.