US Payroll Specialist

Position: Payroll Specialist Position Summary • The Payroll Specialist supports our growing client base and is responsible for all payroll-related processing activities. Essential Duties and Responsibilities • Responsible for processing client payrolls in compliance with applicable laws, regulations, and company policies. • Knowledge of time clock systems, voluntary payroll deductions, federal/state/local taxation, and quality assurance. • Pull new hire imports and timesheet imports. • Resolve client/employee issues or discrepancies with payroll data and provide problem resolution. • Ensure accurate and timely payroll processing and employee payments. • Review and calculate pay for status changes, new hires, transfers, and promotions. • Calculate terminated employees' final pay following applicable state laws and regulations. • Troubleshoot and resolve employee payroll and HRIS issues or concerns. • Make necessary entries or uploads to payroll data (adjustments, incentives, additional hours) after approvals and documentation are received. • Prepare off-cycle payrolls and manual checks as needed. • Respond to HRIS and payroll inquiries. • Respond to all VOEs (Verification of Employment). • Enter new hire information into the HRIS. • Provide technical expertise and guidance to employees on HRIS functions and processes. • Manage, maintain, and update HRIS and specific modules. • Manage employee files (active and inactive), I-9s, etc. • Assist with setup of new payrolls and/or companies. • Generate reports as requested for compliance and audits. • Perform other duties and projects as assigned. Knowledge, Skills, and Abilities • Ability to organize work to meet daily and weekly deadlines. • Ability to multitask with strong attention to detail. • Good communication skills and ability to work effectively in a team environment. • Intermediate to strong skills in MS Office, including Excel and Outlook. • Use logic and reasoning to make immediate decisions under pressure or tight deadlines. • Proven ability to make sound judgment calls when presented with situations/problems. • Collaborate with other departments to find resolutions. Marginal Functions • Continued education via webinars, trainings, and other learning and development opportunities. Education & Experience • High school diploma or equivalent. • 1–2 years of experience. • Experience with PRISM preferred but not required. • PEO experience preferred but not required. Required Licenses And/Or Certifications • None. Physical, Mental, & Communication Demands • Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. • Frequently required to sit; occasionally required to stand and walk. • Must be able to remain in a stationary position 75–100% of the time and occasionally move about the building to access copiers, filing cabinets, or retrieve mail. • Must constantly communicate with team members and employees. • Constantly operates a computer and other office equipment (keyboard, mouse, printer, scanners, fax, copier). • Repetitive motions that may include wrists, hands, and/or fingers. • Requires constant mental assessment of accuracy, neatness, and thoroughness of assigned work. • Specific vision abilities required include close vision, color vision, and ability to adjust focus. • Moderate concentration/intensity, including prolonged mental effort. • Noise level in the work environment is usually moderate. • May occasionally move objects up to 20 lbs throughout the office. Reviewed By: Oktavia Baclet (May 2024) | Version: 1

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