Assist World
Virtual Executive Assistant — Real Estate & Property Operations
- Compensation
- $700–$800 / mo
- Location
- Philippines, PH
- Arrangement
- Remote
- Employment type
- Part-time
- Posted
- 6 August 2026 (about a month ago)
Checked about a month agoApplications go to the employer, never to RoleSprint
About this role
The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly. He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on the business.
Key Responsibilities
• Track mortgage payments across the rental property portfolio and follow up to keep everything current.
• Monitor rent payments for self-managed tenants; flag late or missing payments and escalate appropriately (e.g., routing to eviction process when needed).
• Keep organized records (currently Google Sheets) across ~7 property managers and ~50 rental units.
• Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.
• Manage his calendar and scheduling. • Make and take phone calls with vendors, utility providers, and servicers — e.g., setting up/tearing down utilities between tenants on construction turnovers.
• Provide general executive assistant support across Rob's ventures (construction, property management, franchise acquisition, recording studio) — the day-to-day mix will be varied and ad hoc.
• Help coordinate documentation and next steps with outside professionals (e.g., tax structuring) — not performing the work itself, but keeping it moving.
• Help build out a simple, reliable tracking system for tenant and mortgage payments, with an eye toward adopting dedicated software down the line.
What We're Looking For
• Prior experience as a VA or EA, ideally with exposure to real estate, property management, or small business operations.
• Comfortable making and taking phone calls with vendors and service providers.
• Highly organized and able to manage multiple, sometimes competing priorities for one busy principal.
• Proficient in Google Workspace (Sheets, Gmail, Calendar).
• Discreet and dependable — this role touches sensitive financial information (rent, mortgages, credit-related matters).
• Comfortable with ambiguity — the role is still taking shape and will evolve as the working relationship develops.
• Able to work Eastern Time hours.
Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM
Locations
- Philippines, PH
- ZA
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About this listing
Published on Lever under the board identifier Assist World, which is the name the employer’s own job board carries. RoleSprint has not verified the company’s registered or trading name, so it is shown exactly as published rather than tidied up.
RoleSprint is not the employer and not a recruiter. Applications are made on the employer’s own site and never reach us; what RoleSprint does is help you decide whether a role is worth your time and prepare for it if it is.
Published 6 August 2026, last checked about a month ago. A posting stops being advertised here 90 days after the employer published it, and one the employer takes down is marked closed rather than quietly removed.