Personal Assistant to CEO

Responsibilities • Plan and coordinate company-wide meetings and events

• Plan and coordinate senior team offsite

• Coordinate travel and accommodation arrangement (ticketing and visa both domestic and international)

• Prepare expense report

• Manage staff gifts and anniversary presents, cards for employees

• Implement and maintain procedures/administrative systems

• Translate incoming documents, report, regulations

• Manage office assistants and driver daily tasks

• Correspondence to internal and external parties

• Handle administrative tasks for Director's expenses, insurance, cars, working permit, etc.

• Handle Director's daily personal-related request

• Support liaising with staff to follow up task and project

• Manage CEO schedule and calendar

• Follow-up tasks given from CEO

• Handle personal and family matters such as insurance, education, holiday travel, medical appointments.

• Support functions and departments to seek approval from CEO

• Manage the priorities for letters, emails, and appointment requests to the CEO

• Conduct research for reports as per requested

Requirements • Bachelor Degree Secretary, International Relations, Communication

• Minimum 1 year of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role.

• Experience supporting senior management or executives is highly preferred.

• Discretion and trustworthiness

• Flexibility and adaptability

• Good oral and written communication skills

• Organizational skills and the ability to multitask

• The ability to be proactive and take the initiative

• Tact and diplomacy and Communication skills