Administrative assistant (contract)

🚀 About WRITER

WRITER is the AI platform built for the world’s most ambitious marketing and revenue teams, bringing the frontier of AI to the people who drive enterprise growth. With WRITER, autonomous agents work across the buyer journey, continuously executing on market signals and enterprise intelligence to grow revenue faster. Every agent action and asset is grounded in trust, built on an Enterprise Brain that unites brand, product, and company knowledge with fiduciary-grade governance and compliance.

Fortune 500 companies are transforming how they go to market with WRITER, including 3 of the top 5 US banks, 2 of the 5 largest global CPG conglomerates, and 4 of the top 5 US healthcare insurers. Founded in 2020, WRITER is backed by investors including Insight Partners, ICONIQ, Radical Ventures, Premji Invest, Balderton, B Capital, Salesforce Ventures, Adobe Ventures, Accenture, Citi Ventures, IBM Ventures, WndrCo, and others. Learn more at WRITER.com http://WRITER.com.

📐 About the role

We're looking for a proactive and highly organized administrative assistant to act as a force multiplier for our executive operations. In this role, you'll provide general administrative support across the Office of Executive Operations, with primary support to our Chief Information Security Officer (CISO) and Chief of Staff. Sitting at the intersection of security, engineering, and executive leadership, you'll help ensure our leaders move at the speed of AI by streamlining operations and anticipating needs before they arise.

You'll serve as a gatekeeper and primary contact, managing internal and external communications with the discretion required for a high-growth organization. Whether you're coordinating internal team offsites and other org-related events, coordinating agenda items and speaker presentations for all-hands meetings, or assisting with the Office of Executive Operations running smoothly, your work will directly enable our leaders to focus on scaling the future of generative AI.

This is a remote role with occasional travel to the NYC office (as-needed), working east-coast hours. You will report to the Chief of Staff and work closely with the Office of the CTO and other cross-functional team members.

🦸🏻‍♀️ What you'll do

- Own and optimize the daily calendar for the CISO by resolving complex scheduling conflicts and ensuring he’s prepared for every commitment

- Build and maintain seamless workflows across the EPD (engineering, product, and design) organization by managing all hands meetings, user research outreach, and special projects

- Drive the end-to-end logistics for team events, security summits, and leadership offsites including vendor coordination and agenda preparation

- Shape the rhythm of the business by preparing executive reports, compiling data for decks, and managing highly confidential files related to security and personnel

- Lead the coordination between internal stakeholders and external partners to accelerate security initiatives and collaborative technical projects

- Create a supportive environment for the CISO’s direct reports to ensure departmental alignment and operational consistency and overall contribution to the EPD

- Ad Hoc Executive and Personal Support (Manage expense reports, assist with occasional personal & family scheduling, support additional ad hoc administrative and personal requests as needed)

⭐️ What you need

- 3+ years of experience as an administrative assistant or executive assistant, ideally within a fast-paced technology company or high-growth startup

- Mastery of Google Workspace and modern calendar management tools with a knack for navigating complex, shifting priorities

- Exceptional organizational skills and the ability to juggle multiple high-priority tasks without letting the details slip

- Strong interpersonal and communication skills that allow you to Connect deeply with stakeholders across the company

- A proactive, builder mindset that drives you to Challenge the status quo and find more efficient ways to operate

- High level of discretion and emotional intelligence when handling sensitive security and personnel information

- A deep sense of accountability and the desire to Own your projects from start to finish in an ambiguous, rapid-growth environment