Creative Project Coordinator VA

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Job Title: Creative Project Coordinator VA Location: Remote | Time Zone: US (EST–PST)

ROLE OVERVIEW

We're looking for a Creative Project Coordinator VA who can keep creative projects on track, teams aligned, and assets well-organised. You'll sit at the intersection of project management and marketing support — owning timelines, coordinating deliverables, and jumping in on light design production when needed in a fast-moving creative company.

KEY RESPONSIBILITIES

- Manage project workflows in Asana (or similar): task creation, assignment, status updates, and deadline tracking

- Coordinate cross-team handoffs between marketing, design, and operations to keep projects moving

- Maintain organised campaign asset libraries — versioning, naming, and storage in Google Drive

- Support light design production using Canva templates (graphics, resizing, formatting, exports)

- Build and maintain internal documentation: SOPs, project briefs, and onboarding checklists

- Track publish schedules and flag bottlenecks before they become blockers

- Set up and maintain Google Workspace accounts and permissions for team members

REQUIRED QUALIFICATIONS

- Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies — applications without this experience will not be considered

- Demonstrated project coordination or operations experience in a remote marketing or creative environment

- Confident Asana (or ClickUp/Trello) user — able to build out and manage project boards independently

- Strong Google Workspace knowledge across Drive, Docs, Sheets, and account management

- Canva proficiency for quick-turn creative production

- Highly organised with a systems mindset and strong written communication

PREFERRED QUALIFICATIONS

- Experience building SOPs, onboarding workflows, or internal wikis

- Background in a creative agency, studio, or marketing team

- Exposure to Adobe CC or Figma — even basic familiarity is a plus

- Comfort with social content ops and scheduling tools

TOOLS & TECHNOLOGY

Google Workspace, Slack, Zoom, Asana / ClickUp / Trello, Canva, Figma (nice-to-have), Adobe CC (nice-to-have), Meta Business Suite (nice-to-have)

PLEASE NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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